Regular Board Meeting
Natomas USD
March 14, 2012 5:45PM
NATOMAS HIGH SCHOOL THEATER
3301 Fong Ranch Road, Sacramento, California 95834
Closed Session: 5:45 pm Open Session: 7:00 pm
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| (Audio equipment was not functional) Board President Lisa Kaplan called the meeting to order at approximately 5:45 p.m. |
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| Teri Burns, Lisa Kaplan, and Bruce Roberts were present. Jules Tran arrived during Closed Session. Sue Heredia was absent. |
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| President Kaplan announced that the Board was going into Closed Session to consider student expulsions; employee discipline/dismissal/release matters; conference with Dr. Hanline regarding negotiations with NTA, CSEA and Unrepresented staff; and discuss the Superintendent's Evaluation. |
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| There were no public comments. |
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| Heyman Matlock, Director - Student Services
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| Heyman Matlock, Director - Student Services |
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| Heyman Matlock, Director - Student Services |
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| Dolly McClellan, Executive Assistant to the Superintendent |
| Dr. Walt Hanline, Interim Superintendent |
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| Sally L. Clark, Director - Human Resources |
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| Sally Clark, Director - Human Resources |
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| Sally Clark, Director - Human Resources |
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| Dr. Walt Hanline, Interim Superintendent |
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| Dolly McClellan, Executive Assistant to the Superintendent |
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| Board President Kaplan reconvened Open Session at approximately 7:00 p.m. Kaplan announced that Board member Sue Heredia was absent as she was on vacation out of the country. |
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| Teri Burns, Lisa Kaplan, Bruce Roberts, Jules Tran and Student Board Member Brian Levingston were present. Sue Heredia was absent. |
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| President Kaplan announced that the Board took unanimous action during Closed Session to deny an appeal per Administrative Regulation 4031. The Board also took unanimous action to approve Resolution Nos. 12-12 and 12-13 to rescind Nonreelection of two certificated employees. |
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| Burns suggested under Celebrations, switching Item B with C and voting separately on Consent Item O, Stipulated Expulsion No. 2011-2012-FF. Burns moved approval of the agenda as amended. Roberts seconded the motion. Motion passed 5-0. |
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| Dolly McClellan, Executive Assistant to the Superintendent |
| Janet Handley, Assistant Superintendent - Educational Services Department |
| Educational Services |
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| Engineering students in Ms. Knestrick's class at Natomas High School participated in this year's MESA Essay Writing Contest. The Board recognized the students who participated in this event and congratulated the four students who placed: Madhuri Gujji (1st place), Katherine Chamorro (2nd place), Aidan Freeman Butalla (3rd place) and Shimran Devi (4th place). The Board also recognized ten MESA members, representing Natomas High School, who also participated in the regional MESA Math Contest. |
Engineering students in Ms. Knestrick's class at Natomas High School participated in this year's MESA Essay Writing Contest. We want to recognize all students who participated in this event and congratulate the four students who won laptop computers as a result of their efforts. The four students presented with laptops were: Madhuri Gujji (1st place), Katherine Chamorro (2nd place), Aidan Freeman Butalla (3rd place) and Shimran Devi (4th place). Ten MESA members, representing Natomas High School, also participated in the regional MESA Math Contest. The students who participated include:
Allison Pineda
Hang Nga Tran
Francisco Chima-Sanchez
Madhuri Gujji
Aidan Freeman Butalla
Jared Stone
Aryana Harris
Anam Sarwar
Sara Mejia
Lauren Harris
We wish to acknowledge and congratulate all students who participated in the MESA competitions. We understand the extra effort needed to prepare and participate in these events.
Way To Go Nighthawks! |
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| Lynn Carli, Administrative Secretary - Superintendent's Office |
| Doug Orr, Principal ? Heron School |
| Educational Services |
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| Doug Orr, Principal, provided an overview of Heron School's programs through a video that was produced by Charles King, teacher. The video was entitled, "All Things Heron".
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| Heron School will provide an overview of their programs through a video that was produced by Charles King. The video is entitled, "All Things Heron". |
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| Christine Griffin, Administrative Assistant - Educational Services Department |
| Janet Handley, Assistant Superintendent - Educational Services Department |
| Educational Services Department |
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| Celebrating Youth Art Month, the Sacramento County Office Of Education (SCOE) is currently exhibiting artwork submitted by various schools within the Sacramento area. The Board recognized Michelle Townsend, art teacher, and Inderkum High School students Caesar Gutierrez, Miranda Ng, Ivanna Manalo, Kenneth Pham, Adriana Rosales, Megan Santo Domingo and Tegist Worku who participated in this exhibition. Winners in the Digital Art category included: 1st Place - Ivanna Manalo; 2nd Place - Adriana Rosales; and 3rd Place Kenneth Pham. An Awards Reception will be held at SCOE on Tuesday, March 6th. |
| Celebrating Youth Art Month, the Sacramento County Office Of Education (SCOE) is currently exhibiting artwork submitted by various schools within the Sacramento area. Under the direction of Michelle Townsend, Inderkum High School students Caesar Gutierrez, Miranda Ng, Ivanna Manalo, Kenneth Pham, Adriana Rosales, Megan Santo Domingo and Tegist Worku participated in this exhibition.
Winners in the Digital Art category include: 1st Place - Ivanna Manalo; 2nd Place - Adriana Rosales; and 3rd Place Kenneth Pham. An Awards Reception will be held at SCOE on Tuesday, March 6th from 5:00 to 6:00 p.m.
We would like to acknowledge and celebrate with all the Inderkum High School students who participated in this event, their teacher, and congratulate the winners in the Digital Art category! |
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| Dolly McClellan, Executive Assistant to the Superintendent |
| Dr. Walt Hanline, Interim Superintendent |
| The Board is asked to receive the Superintendent's quarterly report on the charter schools. |
| Superintendent's Office |
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| Dr. Hanline reported that he had met with Natomas Charter School, NP3 and Westlake Charter Schools to discuss their finances, enrollment trends and relationships with the District. Dr. Hanline noted that there were challenges with Westlake Charter School?s budget. Douglas Crancer, Chief Financial Officer, stated that he had concerns that WLC estimated to have a negative cash flow of $23,000 at the end of this April and $256,000 by the end of June. Westlake Charter Middle School was estimating a negative cash flow of $89,000 by the end of June. The District received a request from NP3 for facilities assistance for a sports program. Burns noted that she wanted assurance that NP3 would have access to district fields on their assigned dates. Dr. Hanline stated that the District is in discussions with Natomas Charter School regarding future facilities needs, special education services and food services. |
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| Dolly McClellan, Executive Assistant to the Superintendent |
| Heidi Brogan, CSEA President |
| No report. |
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| Dolly McClellan, Executive Assistant to the Superintendent |
| Kristen Rocha, President |
| Kristen Rocha, NTA President, noted the sacrifices that teachers have made; the tough financial times we?re going through; concern for the large expense of legal fees, excessive cost for consultants, and opposed the charter at Leroy Greene which she opined will take away the rights of students in South Natomas to be able to enroll in a public school. Rocha stated that the District loses money when students leave our district; we need to keep our students in public schools. Rocha expressed concern that Natomas Middle School was losing their technology lab to Leroy Greene Academy and stated that resources were being taken away from our public schools. Rocha opined that the Board was not making sound fiscal decisions with $3 million being spent over budget as of the February Board meeting. Rocha expressed concern that public comment time had been reduced from three minutes to two minutes. In closing, Rocha recognized the wonderful students and teachers in our district. Board Comment: Board Member Burns clarified that charter schools are public schools. |
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| Dolly McClellan, Executive Assistant to the Superintendent |
| Teri Burns recognized Debbie Vigil and our outstanding PE program. She stated, however, how unfortunate it was that the District?s funding from the State has been cut by more than 20%.
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| Dolly McClellan, Executive Assistant to the Superintendent |
| Brian Levingston noted dates for Natomas High?s WASC visit, and the senior car wash fundraiser. He expressed concern for the hurt he felt in the hearts of teachers. He reminded the Board that they were elected by the community. Levingston asked Dr. Hanline to stand by his word that there would be no more teachers laid off. Brian stated that he was proud of the teachers and students and encouraged them to continue what they're doing. He supported PE, Art and Music and suggested that before these opportunities were taken away, we must reflect and think about it. Levingston supported students having a better education; he supported Link Crew and AVID. Levingston stated that we cannot go backwards and suggested that we need to take this fight to the state; if need be, all the way to Obama. We need fair and positive results. |
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| Dolly McClellan, Executive Assistant to the Superintendent |
| Dr. Hanline recognized Janet Handley for the successful Every Child Succeeding Breakfast. He announced that kindergarten through second grade class sizes would be reduced next year. Class sizes in the secondary grades will also be lowered. Due to declining enrollment; however, ten teachers would be laid off. Dr. Hanline stated that he was thankful though that our District would not have to lay off hundreds of teachers as other districts are. |
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| Dolly McClellan, Executive Assistant to the Superintendent |
| 1)Peter Talbot, teacher, spoke in support of our PE program and Debbie Vigil, PE teacher. 2) Sheryl Sorensen, teacher, spoke in support of the PE program. 3) Serenity Vontroba, stated that she was disheartened by the actions taken at the February 28 Board meeting. She also expressed concern that students in her class don?t have supplies. 4) Becky Norris, teacher, thanked Brian Levingston for his comments supporting teachers and students. She expressed concern with the Board and Interim Superintendent?s lack of respect to teachers and the community. Norris spoke in support of the PE program. 5) Carolyn Durbin, substitute teacher, expressed concern that many of the classrooms were out of ADA compliance and asked that this be rectified immediately. 6) Paula Fenton expressed concern regarding the actions taken by the Board to reduce programs and stated that the kids deserve better. 7) Christopher Yee expressed concern regarding the amount of expenditures. He opposed teacher cuts and the Board raising their own salaries. (It was clarified that the raise in salary was for the administrative staff, not the Board.) 8) Lauren Havonicas, student, spoke in support of the teachers. 9) Cynthia Connell recognized Brian Levingston for his support for teachers. She asked the Board to stop calling Leroy Greene a dependent charter; and opined that they have created another avenue for kids to leave our district. Connell stated that she had no hope for resources to be directed to her students with the current board. 10) Debbie Vigil, PE teacher, spoke in support of the District's PE program. She expressed concern regarding the regular classroom teachers teaching PE due to the lack of training. 11) Lisa Brown, parent, spoke in support of the PE program. She suggested reducing the Superintendent?s salary to save teachers. In addition, she supported having aides to help in the classroom. 12) Leonard Finch expressed concern for the charter school and wanted support for all students. 13) Savneet Takhar stated that she did not notice a board member at their school's multi-cultural event. 14) Mariel Price, student, announced that KCRA went to Natomas High at 5:30 a.m. recently to tape their school?s attendance song. She was happy that her school was getting positive press. She expressed concern that no board member was there. 15) Patrick Crean, teacher, expressed his faith in principals Eick and Tapanes. He noted how proud he was that Natomas High?s API scores were the highest scores they?ve ever had. He stated that Natomas High accepts every student, we don?t discriminate. 16) Ojasuii Adlrikeri, student, expressed concern for programs being cut; and spoke in support of Mock Trial. 17) Ashley Pireda, student, expressed concern for programs being cut and the fact that students coming to high school after her won?t have access to programs that she had. 18) Andrew Swonger, student, spoke in support of the PE program, the PE teachers and art. 19) Dylan Alberto Chima-Sanchez spoke in support of PE and Art, and opposed administrative raises 20) Francisco Chima-Sanchez , opposed pay cuts and pink slips for teachers and raising administration?s salaries. 21) Ryan Henson, student, expressed concern regarding student smoking, larger class sizes, and cutting resources. 22) Megan Joy, employee, expressed concern for staff morale and not being supported by the district's leaders. She asked that everyone work together for the students? sake. 23) Phil Cox, teacher, opposed the expenditures for attorneys and consultants fees. 24) John Allen, teacher, stated that the teachers have given all we have to give. 25) Alan Castillo, student, spoke in support of his teachers and in opposition to programs being cut. 26) Alejandra Quezada, student, opposed laying off teachers and cutting programs. She spoke in support of Link Crew and AVID. 27) Janice Calvanto, student, presented a petition with 198 signatures in support of PE and art. 28) Arya Rahini, student, spoke in support of his teachers and against administrative raises. |
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| Brenda Monson, Administrative Assistant - Business Services
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| Douglas Crancer, Chief Financial Officer - Business Services |
| Open public hearing to hear any comments or testimony relative to the approval of the acceptance of the categorical funds subject to flexibility use for 2011-12. Close the public hearing after taking testimony from the public and discussing use of funds.
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| Business Services |
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| $1,176,640 of funds previously designated as restricted were utilized to supplement other educational programs.
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| Douglas Crancer reported on the flexibility of the 2011-2012 State Categorical Funds. He noted that historically GATE funding had been swept. This year the GATE funding will go to the GATE program. There were no public comments. Roberts moved to close the Public Hearing, Tran seconded the motion. Motion passed 5-0. |
| In an effort to provide school districts with greater flexibility in response to significant budget cuts, legislation was approved allowing districts to use funds that were previously restricted for general fund purposes.
The enacted 2009-10 California State Budget and Senate Bill X3 4, Chapter 12, Statutes of 2009 authorizes complete flexibility in the use of funds appropriated in 39 budget act items that allows school districts to use funding received from the State for Tier III programs, for any educational purpose, to the extent permitted by federal law. The flexibility to use funds from these programs is authorized for five years from 2008-09 through 2012-13 by Education Code 42605. Senate Bill 70 extended the Tier III flexibility to June 30, 2015. Education Code 42605 provides school districts the flexibility to use funds from Tier III programs for other educational programs, as deemed necessary.
To take advantage of the flexibility provisions, the Education Finance Trailer Bill, SBX3 4 (Chapter 12/2009), provides in Education Code Section 42605(c)(2) as a condition of receipt of funds, the governing board of the school district or board of the county office of education, as appropriate, at a regularly scheduled open public hearing shall take testimony from the public, discuss, approve or disapprove the proposed use of funding, and make explicit for each of the budget items. Additionally, effective January 1, 2012, per Assembly Bill (AB) 189 (Chapter 606/2011), the District is required to note all closed categorical programs.
Therefore, the funds are unrestricted; program or funding requirements as otherwise provided in statutes, regulation and budget act provision language associated with the funding are temporarily suspended. Enclosed is a schedule illustrating how the funds subject to the flexibility provisions are appropriated for 2011-12.
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2011-12 Categorical Flexibility Funding
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| Michael S. Cannon, Executive Director - Facilities & Planning |
| Michael S. Cannon, Executive Director - Facilities & Planning |
| The Board is asked to receive comments from the public on the Level I Developer Fee Justification Study. |
| Facilities & Planning |
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| Developer Fees |
| There were no public comments. Roberts moved to close the Public Hearing. Burns seconded the motion. Motion passed 5-0. |
| Pursuant to statute, the Board has prepared a Level 1 Developer Fee Study in order to justify imposition of Level 1 Developer Fees within the District. This Public Hearing provides the opportunity for members of the public to address the Board regarding the District?s notice of proposal for adopting the Level I Developer Fee Justification Study and establishment of Developer Fees pursuant to Government Code Sections 65995.5, 65995.6, and 65995.7
The Board is asked to receive comments from the public on the attached Level I Developer Fee Justification Study. |
Developer Fee Study
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| Dolly McClellan, Executive Assistant to the Superintendent |
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| Dolly McClellan, Executive Assistant to the Superintendent |
| The Board is asked to approve the Consent Calendar |
The Board is asked to approve the Consent Calendar - Motion made by B. Teri Burns and a seconded by Bruce Roberts. |
Yes B. Teri Burns.
Yes Lisa Kaplan.
Yes Jules Tran.
Yes Bruce Roberts.
Yes Brian Levingston.
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| Superintendent's Office |
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Burns moved approval of the Consent Items with the exception of Item O that will be voted on separately. Motion passed 5-0. Consent Item O: Approve Stipulated Expulsion No. 2011-2012 FF: Vote: Burns ? aye, Kaplan - no, Roberts = aye, Tran ? aye. Motion passed 3-1. |
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| Dolly McClellan, Executive Assistant to the Superintendent |
| The Board is asked to approve the February 8, 2012 and February 28, 2012 Regular Board Meeting minutes. |
| Superintendent's Office |
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| Carley Borrelli, Administrative Assistant - Human Resources |
| Sally L. Clark, Director - Human Resources |
| The Board is asked to approve the personnel items. |
| Human Resources |
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Administrative Transfer: Siobhan Dill, EC, 1.0 FTE, Coordinator of Special Education, Effective: March 1, 2012, Salary Placement: Range 21 Step 1; Brent Johnson, EC, 1.0 FTE, Director of Student Services Support, Effective: March 1, 2012, Salary Placement: Range 14 Step 6; Heyman Matlock, EC, 1.0 FTE, Director of Safe Schools & Community Relations, Effective: March 1, 2012, Salary Placement: Range 14 Step 6; Kendra Shelton, NP, 1.0 FTE, Principal, Effective: March 1, 2012, Salary Placement: Range 25 Step 2
Administrative New Hire: Christine Smith, AL, .5 FTE, Director of Early Childhood, Effective: March 1, 2012, Salary Placement: Range 20, Step 1
Administrative Retirement: Timothy Shironaka, DHS, 1.0 FTE, Principal, Effective: September 10, 2012
Administrative Resignation: Sara Morabito, EC, 1.0 FTE, Director of PreK-12 Grade Education, Effective: June 30, 2012; Donna Thayer, IHS, 1.0 FTE, Assistant Principal, Effective: June 30, 2012
Certificated New Hire: Olympia Olaluwoye, NHS, 0.6 FTE, Mathematics Teacher, Effective: January 27, 2012
Certificated Return From Leave of Absence: Theresa Quinby, TBD, 1.0 FTE, Language Arts Teacher, Effective: 2012-2013
Certificated Leave of Absence: Jennifer Harless, AL, 1.0 FTE, 4th Grade Teacher, Effective: January 18, 2012, End Date: May 25, 2012
Certificated Temporary Contract: Dave Contreras, NHS, 0.6 FTE, In-School Suspension Teacher Effective: February 6, 2009 End Date: May 25, 2012
Certificated Retirement: Jeanette Pieruccini, TR, 1.0 FTE, Kindergarten Teacher Effective: March 15, 2012
Certificated Resignation: Theodore Michel, IHS, .6 FTE, SDC (M/M), Effective: June 30, 2012; Canndy Mero, IHS, 1.0 FTE, RSP Teacher, Effective: June 30, 2012; Amber Jones, HAH, 1.0 FTE, Preschool Autism Teacher, Effective: June 30, 2012; Margaret Carder, LOA, 1.0 FTE, ELD Teacher, Effective: June 30, 2012; Claire Reclosado-Baclay, LOA, 1.0 FTE, English Teacher, Effective: June 30, 2012; Bronwyn Murphy, LOA, 1.0 FTE, Special Education Teacher, Effective: June 30, 2012; April May, JF, .5 FTE, Learning Center Teacher, Effective: June 30, 2012; Jennifer Harless, LOA, 1.0 FTE, Elementary Teacher, Effective: June 30, 2012; Richard Gloeckle, NP3, .5 FTE, RSP Teacher, Effective: June 30, 2012
Classified New Hire: Gabriella Pasion- Cordoba, Playground Assistant, AL, 2.0 hrs Classified Salary Schedule: Range 5, Step 2 Effective: February 21, 2012;Caroline Taber Playground Assistant, AL, 2.0 hrs Classified Salary Schedule: Range 5, Step 1 Effective: February 21, 2012
Classified Resignation: Melody Germany-Wilson, EC, 1.0 FTE, Administrative Secretary, Effective: March 9, 2012
Classified Leave of Absence: Andrea Leon, Instructional Assistant II/SPED Effective: February 21, 2012 through April 1, 2012
Classified Return from Leave of Absence: Gaganjit Brar, Instructional Assistant II/SPED Effective: March 26, 2012
Certificated Substitute New Hire: Constance Arendtsen, Effective: February 13, 2012; Christopher Arns, Effective: February 10, 2012; Robert Case, Effective: February 23, 2012; Gregory Clark, Effective: February 27, 2012; Paul Gauthier, Effective: February 8, 2012; Erin Hawkes, Effective: January 26, 2012; Marilyn McDougall, Effective: February 3, 2012; Christopher Meyer, Effective: January 31, 2012; Cynthia Rose, Effective: February 7, 2012; Israel Sotelo, Effective: February 10, 2012; Susan Vickers, Effective: February 6, 2012; Jennifer Walters, Effective: February 8, 2012; Pang Xiong, Effective: January 31, 2012
Certificated Substitute Resignations: Denise Bopp, Effective: October 11, 2011; Carol Brazil, Effective: April 15, 2011; Karen Burby, Effective: January 26, 2012; Robert Burgdorf, Effective: January 10, 2010; Colton Dougherty, Effective: May 23, 2011; Lisa Ehrlich, Effective: February 1, 2011; Marsha Gillum, Effective: February 6, 2012; Victoria Henry, Effective: March 9, 2011; Marilyn Kissler, Effective: June 6, 2010; Taylor Saletta, Effective: February 6, 2012; Samantha Siebeneicher-Oliver, Effective: May 13, 2011; Jared Tharp, Effective: February 24, 2012
Classified Substitute New Hire: David DeLeon, Effective: January 11, 2012; Manual Diaz Malpartida, Effective: February 2, 2012; Ana Herrera, Effective: January 1, 2012; Kamara Licea, Effective: January 10, 2012; Margaret Mack, Effective: January 25, 2012; Keith Stewart, Effective: February 22, 2012; Brian Taladay, Effective: January 18, 2012 |
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| Carley Borrelli, Administrative Assistant - Human Resources |
| Sally L. Clark, Director - Human Resources |
| The Board is asked to approve a revision to the title for Director of Information Technology (Previously Director of Technology) |
| Human Resources |
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Job Description for Director of Information Technology
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| Carley Borrelli, Administrative Assistant - Human Resources |
| Sally L. Clark, Director - Human Resources |
| The Board is asked to approve a revision to the job description for Coordinator of School Site Services. |
| Human Resources |
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Job Description for Coordinator of School Site Services
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| Sara Morabito, Director - Educational Programs |
| Janet Handley, Assistant Superintendent - Educational Services |
The Board is asked to approve enVisionMATHTM California by Scott Foresman Addison Wesley Publishers as the sixth grade mathematics curriculum. |
| Educational Services |
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| IMF Textbook Fund, General Fund |
In April 2009, following a thorough textbook review process,the Board approved enVisionMATH California by Scott Foresman Addison Wesley Publishers as Natomas Unified School District's adopted math curriculum, kindergarten through fifth grade. Currently, our sixth grade adopted text, Course 1 Middle School Math by McDougal Littell, was adopted in 2002 with a copyright of 2001. The enVisionMATH program utilizes a conceptually-based teaching methodology which differs from the skills-based methodology of Course 1 Middle School Math. To provide instructional continuity and align the District's K-6 math curriculum, the Board is asked to extend the K-5 adoption of enVisionMATH through the sixth grade. Upon approval by the Board, materials may be ordered and training will be provided to ensure effective implementation. The estimated cost of this adoption is $64,000. |
Cost Projection for Adoption
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| Brenda Monson, Administrative Assistant - Business Services |
| Douglas Crancer, Chief Financial Officer - Business Services |
| Business Services |
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Brett Hopkins has resigned from his 2012-2014 term of service on the Citizens' Bond Oversight Committee (CBOC).
Attached is a current list of members identifying the areas of representation they hold on the committee. District staff and committee members are making good faith efforts to recruit members & meet the requirements for filling this vacancy in the comprised categories per Education Code 15282; however if all vacancies are not filled, the district has an overriding obligation to still conduct the business of the taxpayers as required through the Bond Measures.
Members of the community who qualify and are interested in serving on the committee may call the Business Services office at (916) 567-5457. To find out more about the purpose and duties of the CBOC, those interested are invited to click on the Committee's link on the district website where agendas, meeting minutes, annual reports and performance audits are posted.
The next committee meeting held in the board room at the Education Center is scheduled for Monday, April 23, 2012 at 6:30 p.m. The public is welcome and encouraged to attend. |
CBOC Appointment & Designation Table March 2012
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| Michael S. Cannon, Executive Director - Facilities & Planning |
| Michael S. Cannon, Executive Director - Facilities & Planning |
| The Board is asked to approve a Deductive Change Order Request from Schetter Electric, Inc., for the EXTRON Project. |
| Facilities & Planning |
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| Measure D Funds |
| The Board at the December 21, 2011 Board Meeting approved a contract with Schetter Electric, Inc. in the amount of $569,000.00. The scope of work included installation of all necessary power to the EXTRON Projection Systems locations, as well as installation of Wiremold pathway and boxes for low voltage wiring in all designated classrooms at seven schools in the District. The required completion date for all work by the contractor was March 30, 2012; another item on this board agenda is a Notice of Completion for the contractor as of March 6, 2012.
The contractor has also submitted a Deductive Change Order #1, to deduct costs for deleting work in four areas at Natomas High School. The total cost of the Deductive Change Order is $19,448.00; this would leave the revised total cost for this contract at $549,552.00.
District staff recommends approval. |
Deductive Change Order #1
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| Michael S. Cannon, Executive Director - Facilities & Planning |
| Michael S. Cannon, Executive Director - Facilities & Planning |
| The Board is asked to approve a Notice of Completion for Schetter Electric, Inc. for the EXTRON Project. |
| Facilities & Planning |
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| Measure ?D? Funds |
| The Board at the December 21, 2011 Board Meeting approved a contract with Schetter Electric, Inc. in the amount of $569,000.00. The scope of work included installation of all necessary power to the EXTRON Projection Systems locations, as well as installation of Wiremold pathway and boxes for low voltage wiring in all designated classrooms at seven schools in the District. The required completion date for all work by the contractor was March 30, 2012. The contractor has completed all work, including all punch list items at all schools, as of March 6, 2012. Also included in this Board Agenda is the proposed approval of a Deductive Change Order in the amount of $19,448.00, which will reduce this contract cost to $549,552.00. District staff is therefore requesting that the Board approve a Notice of Completion for this contractor, so that this portion of the project can be closed out.
District staff recommends approval. |
Notice of Completion - Schetter Electric
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| Brenda Monson, Administrative Assistant - Business Services |
| Douglas Crancer, Chief Financial Officer - Business Services |
| Approve acceptance of donations as submitted. |
| Business Services |
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| The District strongly advocates educational partnerships. We appreciate and recognize the following individuals for being part of our team and thank them for their generosity.
NUSD HOMELESS SERVICES
Donations received for the Natomas Unified School District Homeless Services Program:
$200 Adventure Christian Church
NATOMAS PARK ELEMENTARY SCHOOL
Henry Nunez donated $100 for library books to Natomas Park Elementary School.
WITTER RANCH ELEMENTARY SCHOOL
Karyn MacNeil donated a Mobi valued at $498.80 to Witter Ranch Elementary School.
EScript donated $4.45 to Witter Ranch Elementary School.
H. ALLEN HIGHT ELEMENTARY SCHOOL
H. Allen Hight Elementary Parent Teacher Association (PTA) donated $780 to the Music Program at H. Allen Hight Elementary School.
NATOMAS HIGH SCHOOL
Papa Murphy?s Take N Bake donated $1,500 to the Athletics Program at Natomas High School.
Starbucks donated coffee valued at $25.90 to the Natomas High School.
INDERKUM HIGH SCHOOL
A & P Floor Company donated $250 for the Wrestling Program at Inderkum High School.
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| Melody Germany-Wilson, Administrative Secretary - Student Services and
Lynn Carli, Administrative Secretary - Superintendent's Office |
| Heyman Matlock, Director - Student Services |
| Review the Expulsion Agreement for Student No. 2011-2012 EE. |
| Student Services |
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| Student No. 2011-2012 EE violated Ed Code: 48900(c) |
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| Melody Germany-Wilson, Administrative Secretary - Student Services and
Lynn Carli, Administrative Secretary - Superintendent's Office |
| Heyman Matlock, Director - Student Services |
| Review the Stipulated Expulsion Agreement for Student No. 2011-2012 FF. |
| Student Services |
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| Student No. 2011-2012 FF violated Ed Codes: 48900(c) and 48900(k) |
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| Melody Germany-Wilson, Administrative Secretary - Student Services and
Lynn Carli, Administrative Secretary - Superintendent's Office |
| Heyman Matlock, Director - Student Services |
| Review the Stipulated Expulsion Agreement for Student No. 2011-2012 GG. |
| Student Services |
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| Dolly McClellan, Executive Assistant to the Superintendent |
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| Douglas Crancer, Chief Financial Officer - Business Services
Anita Schwab, Director - Financial Services |
| Douglas Crancer, Chief Financial Officer - Business Services |
| Approve the 2011-12 Second Interim Budget Report and Qualified Certification. |
Approve the 2011-12 Second Interim Budget Report and Qualified Certification. - Motion made by Bruce Roberts and a seconded by B. Teri Burns. |
Yes B. Teri Burns.
Yes Lisa Kaplan.
Yes Jules Tran.
Yes Bruce Roberts.
Yes Brian Levingston.
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| Business Services |
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| Not Applicable |
| Douglas Crancer, Chief Financial Officer, reported on the 2011-12 Second Interim Budget Report and Qualified Certification. Board Comments: Kaplan reiterated that the State requires a minimum reserve three years out; year one, we have a surplus; however, years two and three we don?t. Crancer stated that the State is putting the cash flow problem onto the district. If the tax initiative does not pass, there will be an additional $456 cut per pupil. With regard to class sizes, Crancer stated that administration is increasing the number of teachers at the secondary level to lower class sizes. The technology lab will be moved to the Leroy Greene Academy. Students who live in the Leroy Greene boundaries will have first priority to attend that school. Dr. Hanline stated that staff is working to create full day kindergarten. Districts around us offer full day kindergarten. This is another reason our district is losing students. Roberts noted that the third year out becomes the second year in only four months. Kaplan referenced Levingston?s comments regarding losing programs and staff taking it to the state and to Obama, if necessary. Kaplan explained that if we didn?t face the District?s budget deficit, the State would take over. An appointed State Superintendent doesn?t listen to anyone. The loan from the State would need to be paid back with interest out of the General Fund. State Takeover means no voice. Burns gave an example that if there was a State Takeover, and the District was in debt $10 million, the District would still be $10 million in debt. In addition, the District would have to pay for a State Administrator causing more debt. Dr. Hanline stated to the Board that it is important to listen to what the principals have said is critical; prioritize student needs. Board members expressed their gratitude to Douglas Crancer for his hard work on the Second Interim Budget. |
| School district governing boards are required to certify twice a year regarding the district?s ability to meet its financial obligations for the remainder of the current fiscal year and two subsequent fiscal years. These certifications are known as Interim Reports. Interim Reports are based on criteria and standards adopted by the State Board of Education pursuant to Education Code Section 33127. The Second Interim Report for 2011-12 shows the financial condition of the district as of January 31, 2012.
The projection supports that the District will be able to meet its financial obligations for the current and subsequent year, but is currently projecting that it may not be able to meet its financial obligations during the second subsequent year. Therefore, The Natomas Unified School District certifies that its financial condition is qualified; a qualified certification states that based upon current projections, a district may not meet its financial obligations for the current fiscal year or two subsequent fiscal years.
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2011-12 Second Interim Report
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| Douglas Crancer, Chief Financial Officer - Business Services |
| Douglas Crancer, Chief Financial Officer - Business Services |
| Approve the allocation of Categorical Program funds for 2011-12 through the flexibility provided by the Enacted 2009-10 California State Budget and SBX3 4, Chapter 12, Statutes of 2009.
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Approve the allocation of Categorical Program funds for 2011-12 through the flexibility provided by the Enacted 2009-10 California State Budget and SBX3 4, Chapter 12, Statutes of 2009.
- Motion made by B. Teri Burns and a seconded by Lisa Kaplan. |
Yes B. Teri Burns.
Yes Lisa Kaplan.
Yes Jules Tran.
Yes Bruce Roberts.
Yes Brian Levingston.
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| Business Services |
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| $1,176,640 of funds previously designated as restricted were utilized to supplement other educational programs.
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| Douglas Crancer, Chief Financial Officer, reported that in an effort to provide school districts with greater flexibility in response to significant budget cuts, legislation was approved allowing districts to use funds that were previously restricted for general fund purposes. To take advantage of the flexibility provisions, the Education Finance Trailer Bill, SBX3 4 (Chapter 12/2009), provides in Education Code Section 42605(c)(2) as a condition of receipt of funds, the governing board of the school district, at a regularly scheduled open public hearing, shall take testimony from the public, discuss, approve or disapprove the proposed use of funding, and make explicit for each of the budget items. Additionally, effective January 1, 2012, per Assembly Bill (AB) 189 (Chapter 606/2011), the District is required to note all closed categorical programs. Public Comments: Natalie Saldana spoke in support of Natomas High and expressed concern with teacher and program cuts. |
| In an effort to provide school districts with greater flexibility in response to significant budget cuts, legislation was approved allowing districts to use funds that were previously restricted for general fund purposes.
The enacted 2009-10 California State Budget and Senate Bill X3 4, Chapter 12, Statutes of 2009 authorizes complete flexibility in the use of funds appropriated in 39 budget act items that allows school districts to use funding received from the State for Tier III programs, for any educational purpose, to the extent permitted by federal law. The flexibility to use funds from these programs is authorized for five years from 2008-09 through 2012-13 by Education Code 42605. Senate Bill 70 extended the Tier III flexibility to June 30, 2015. Education Code 42605 provides school districts the flexibility to use funds from Tier III programs for other educational programs, as deemed necessary.
To take advantage of the flexibility provisions, the Education Finance Trailer Bill, SBX3 4 (Chapter 12/2009), provides in Education Code Section 42605(c)(2) as a condition of receipt of funds, the governing board of the school district or board of the county office of education, as appropriate, at a regularly scheduled open public hearing shall take testimony from the public, discuss, approve or disapprove the proposed use of funding, and make explicit for each of the budget items. Additionally, effective January 1, 2012, per Assembly Bill (AB) 189 (Chapter 606/2011), the District is required to note all closed categorical programs.
Therefore, the funds are unrestricted; program or funding requirements as otherwise provided in statutes, regulation and budget act provision language associated with the funding are temporarily suspended. Enclosed is a schedule illustrating how the funds subject to the flexibility provisions are appropriated for 2011-12.
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2011-12 Categorical Flexibility Funding
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| Brenda Monson, Administrative Assistant - Business Services |
| Douglas Crancer, Chief Financial Officer - Business Services |
- Motion made by Bruce Roberts and a seconded by Jules Tran. |
Yes B. Teri Burns.
Yes Lisa Kaplan.
Yes Jules Tran.
Yes Bruce Roberts.
Yes Brian Levingston.
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| Business Services |
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| A Tort Claim against the district dated February 22, 2012 has been received for consideration. A copy of the claim is available to members of the public upon request.
Based on legal advise from Kronick Moskovitz Tiedemann & Girard, administration recommends that the claim be rejected.
A roll call vote will be taken in open session following closed session discussion.
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| Dolly McClellan, Executive Assistant to the Superintendent |
| Janet Handley, Assistant Superintendent - Educational Services |
| The Board is asked to approve hiring four teachers on special assignment for the 2012-13 school year to serve as Instructional Coaches. |
The Board is asked to approve hiring four teachers on special assignment for the 2012-13 school year to serve as Instructional Coaches. - Motion made by B. Teri Burns and a seconded by Jules Tran. |
Yes B. Teri Burns.
Yes Lisa Kaplan.
Yes Jules Tran.
Yes Bruce Roberts.
Yes Brian Levingston.
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| Educational Services |
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| Two positions will be funded from the General Fund and two positions will be funded through Categorical Funds. |
| Janet Handley, Assistant Superintendent of Educational Services, reported that their goal in Educational Services was to raise the level of student achievement in all grade levels in support of the Strategic Plan. In order to accomplish this she identified the need for four instructional coaches to assist in reaching our goal and to help prepare teachers when we transition into the SMARTER BALANCE assessment system. These coaches will be working with staff to assist in good first teaching practices, implementing new curriculum and promoting the use of student data to support student learning. Each coach will have a specific focus to address secondary, elementary, and Title I schools. |
| Our goal in Educational Services is to raise the level of student achievement in all grade levels. In order to accomplish this I have identified the need for four instructional coaches to assist in reaching our goal and to help prepare teachers when we transition into the SMARTER BALANCE assessment system. These coaches will be working with staff to assist in good first teaching practices, implementing new curriculum and promoting the use of student data to support student learning. Each coach will have a specific focus to address secondary, elementary, and Title I schools. |
Instructional Coaches
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| Dolly McClellan, Executive Assistant to the Superintendent |
| Dr. Walt Hanline, Interim Superintendent |
| The Board is asked to approve a two year contract with Sally Clark, Assistant Superintendent of Human Resources |
The Board is asked to approve a two year contract with Sally Clark, Assistant Superintendent of Human Resources - Motion made by Bruce Roberts and a seconded by B. Teri Burns. |
Yes B. Teri Burns.
Yes Lisa Kaplan.
Yes Jules Tran.
Yes Bruce Roberts.
Yes Brian Levingston.
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| Superintendent's Office |
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| Public Comments: 1) Lauren Frazer, teacher, opposed approving the contract with Sally Clark. In November she expressed concerns to Clark regarding the number of students in the learning center. Frazer opined that there should have been an aide in the classroom. She never received a response from Ms. Clark. Frazer stated that the District Office does not support the schools. She asked the Board to wait for the new Superintendent. 2) Jason Everhart, teacher, referenced a complaint he filed on December 12th. The complaint was not addressed in 30 days. His calls and emails were not returned. Everhart stated that he could not recommend Clark for this position. He asked the Board to hold off on approving this contract until this is investigated. |
2012 Assistant Superintendent Employment Agreement-Sally Clark
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| Dolly McClellan, Executive Assistant to the Superintendent |
| Dr. Walt Hanline, Interim Superintendent |
| The Board is asked to approve a two year contract with Janet Handley, Assistant Superintendent of Educational Services |
The Board is asked to approve a two year contract with Janet Handley, Assistant Superintendent of Educational Services - Motion made by Bruce Roberts and a seconded by B. Teri Burns. |
Yes B. Teri Burns.
Yes Lisa Kaplan.
Yes Jules Tran.
Yes Bruce Roberts.
Yes Brian Levingston.
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| Superintendent's Office |
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2012 Assistant Superintendent Employment Agreement-Janet Handley
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| Dolly McClellan, Executive Assistant to the Superintendent |
| Dr. Walt Hanline, Interim Superintendent |
| The Board is asked to approve a two year contract with Douglas Crancer, Assistant Superintendent for Business Services (2012-2014) |
The Board is asked to approve a two year contract with Douglas Crancer, Assistant Superintendent for Business Services (2012-2014) - Motion made by Bruce Roberts and a seconded by B. Teri Burns. |
Yes B. Teri Burns.
Yes Lisa Kaplan.
Yes Jules Tran.
Yes Bruce Roberts.
Yes Brian Levingston.
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| Superintendent's Office |
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2012 Assistant Superintendent Employment Agreement-Douglas Crancer
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| Michael S. Cannon, Executive Director - Facilities & Planning |
| Michael S. Cannon, Executive Director - Facilities & Planning |
| The Board is asked to Review and Approve 2012-13 Deferred Maintenance Construction Program. |
| Facilities & Planning |
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| General Fund |
| Tabled. |
| As a part of the ongoing improvements in the District, the Superintendent and senior District staff in late 2011 completed site surveys of all the schools in the District to determine ongoing maintenance needs. These needs have been compiled in the attached Facilities Master Improvement Plan, covering proposed maintenance repairs in FY2012-13 and beyond, as well as specified rehabilitation and modernization projects at eligible schools. The proposed maintenance work addresses significant needs within the District?s schools in an equitable manner.
District staff have determined that there is sufficient one-time funding in the District?s General Fund to appropriate for the Deferred Maintenance Plan, beginning in June 2012 and continuing through FY 2012-13. The anticipated cost of the proposed Plan is approximately $1,796,300.00, not counting potential reserves for any unforeseen circumstances.
District staff recommends approval of the Plan and proposed expenditures. |
NUSD Facility Master Improvement Plan 2012-13
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| Michael S. Cannon, Executive Director - Facilities & Planning |
| Michael S. Cannon, Executive Director - Facilities & Planning |
| The Board is asked to approve an Agreement for Acquisition of Easements with Right of Entry for Bannon Creek and Jefferson Elementary and a Right of Entry for Improvements for Natomas Park Elementary with the City of Sacramento. |
The Board is asked to approve an Agreement for Acquisition of Easements with Right of Entry for Bannon Creek and Jefferson Elementary and a Right of Entry for Improvements for Natomas Park Elementary with the City of Sacramento. - Motion made by B. Teri Burns and a seconded by Bruce Roberts. |
Yes B. Teri Burns.
Yes Lisa Kaplan.
Yes Jules Tran.
Yes Bruce Roberts.
Yes Brian Levingston.
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| Facilities & Planning |
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| Measure ?D? Funds |
| As a part of the Federal funding requirements for the Safe Routes to Schools infrastructure, the City of Sacramento will require easements for the improvement of sidewalks, curb ramps and marked crosswalks at two schools, Bannon Creek and Jefferson Elementary Schools (Exhibits ?A? &?B?) and a Right of Entry to construct improvements at Natomas Park Elementary School (Exhibits ?C? & ?D?).
The City of Sacramento has provided the attached documents for review and approval by the Board as a part of the Safe Routes to School projects.
District staff recommends approval. |
Agreement for Acquisition of Easement
Exhibit "C" & "D"
Exhibit "A"
Exhibit "B"
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| Michael S. Cannon, Executive Director - Facilities & Planning |
| Michael S. Cannon, Executive Director - Facilities & Planning |
| The Board is asked to approve a contract with Montgomery Contractors, Inc. for the relocation of six portables as part of the Natomas Pacific Pathways Prep (NP3) High School project and one portable to the District Office to support the reorganization of Maintenance and Operations. |
The Board is asked to approve a contract with Montgomery Contractors, Inc. for the relocation of six portables as part of the Natomas Pacific Pathways Prep (NP3) High School project and one portable to the District Office to support the reorganization of Maintenance and Operations. - Motion made by B. Teri Burns and a seconded by Bruce Roberts. |
Yes B. Teri Burns.
Yes Lisa Kaplan.
Yes Jules Tran.
Yes Bruce Roberts.
Yes Brian Levingston.
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| Facilities & Planning |
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| Facilities & Planning |
| As a part of continuing negotiations by the District with NP3 High School (NP3/HS) regarding that school?s request for educational facilities, the District has agreed that NP3/HS need to be provided with six additional teaching stations by the District. The District will provide these teaching stations by moving six unneeded portable classrooms from the Leroy Greene Academy site, which is currently being renovated. In addition, in order to clear the Leroy Greene site, one additional portable building will be relocated to the District?s Service Center to serve as the Grounds Office. The District has received proposals from Montgomery Contractors for both of these portable moves; one for $23,000.00 to move the six classroom portables from Leroy Greene to the NP3/HS site, and $3,000.00 to move one portable building to the District?s Service Center. Montgomery Contractors has worked extensively with the District over the last four years, moving portables to various sites within the District.
California statute and regulation indicates that NP3/HS is liable for all costs related to provision of facilities for their out-of District students. Based upon the proportion of out-of-District students attending NP3/HS (currently 22.3% of the total High School population), NP3/HS will be billed a total of $5,129.00 for their portion of these costs to relocate the six portables to the NP3/HS site.
District staff recommends approval of the contract proposals. |
Contract - Relocation of Portables to NP3
Contract - Relocation of Portable to District Office
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| Michael S. Cannon, Executive Director - Facilities & Planning |
| Michael S. Cannon, Executive Director - Facilities & Planning |
| The Board is asked to approve Resolution No. 12-14, adopting the Developer Fee Justification Study and an Increase to the Statutory School Facility Fee (?Level 1 Fee?). |
The Board is asked to approve Resolution No. 12-14, adopting the Developer Fee Justification Study and an Increase to the Statutory School Facility Fee (?Level 1 Fee?). - Motion made by B. Teri Burns and a seconded by Lisa Kaplan. |
Yes B. Teri Burns.
Yes Lisa Kaplan.
Yes Jules Tran.
Yes Bruce Roberts.
Yes Brian Levingston.
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| Facilities & Planning |
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| Developer Fees |
| School districts in California, as a condition of collecting Developer Fees on new residential and commercial construction within their District (Education Code 17620), are required annually to complete a study of specified enrollment, capacity and development impact factors in order to justify fee collection to be used for new school construction to accommodate growth within the District. The annual study is required, even though no new construction may be planned with the immediate future, or as in this District?s case, both commercial/residential and new school construction are subject to a current moratorium. Failing to complete and approve an annual study may jeopardize collection of future Developer?s Fees within the District.
Developer Fees are set at specified levels (Levels 1, 2 & 3) based on the expected student yield per housing unit; the cost of providing school facilities for new students generated by development; and a showing that the fees levied will in fact be used to provide new or reconstructed school facilities. The statewide minimum developer fee level (Level 1), as approved the State Allocation Board at its January 25, 2012 meeting, is $3.20/square foot for residential and $0.51/square foot for commercial/industrial space. This District has justified prior Level I fees within the District in 2008, 2009 and 2010.
This developer fee justification study (completed by SchoolWorks, the District?s consulting demographer) demonstrates that the District requires the full statutory impact fee of $3.20 and $0.51 for residential and commercial/industrial construction, respectively to accommodate current and future growth from development activity.
District staff recommends approval. |
Developer Fee Study
Developer Fee Study Resolution No. 12-14
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| Dolly McClellan, Executive Assistant to the Superintendent |
| Angela Herrera, Principal |
| The Board is asked to approve the Proposed Certificated Salary Schedule for Leroy Greene Academy. |
The Board is asked to approve the Proposed Certificated Salary Schedule for Leroy Greene Academy. - Motion made by Jules Tran and a seconded by B. Teri Burns. |
Yes B. Teri Burns.
Yes Lisa Kaplan.
Yes Jules Tran.
Yes Bruce Roberts.
No Brian Levingston.
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| Leroy Greene Academy |
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| Public Comments: 1) Leonard Finch, teacher, spoke in support of equality. He expressed concern that there was a push towards privatization. He noted that District administration was getting an increase in their salaries in order to attract and keep good administrators. Salaries should be equitable for the teachers as well. 2) Lauren Frazer expressed concern that Leroy Greene?s salary schedule was higher than the District?s. She opined that District teachers were being disrespected. Frazer also expressed concern for the balance of ethnic backgrounds and free and reduced lunches of public schools versus charter schools. Frazer opined that the District was creating schools for the "have and have nots". Board Comments: Levingston questioned why the salaries are different than the District?s. Kaplan explained that the difference is that we have to enter into negotiations with the District's teachers and classified staff in order to make salary adjustments, The Board is supportive of equitable salaries for all staff; however, we have to get to the table. With regard to Leroy Greene Academy, it is the Board?s responsibility to offer opportunities to our students. Leroy Greene Academy is a dependent charter; they are our students. Kristen Rocha referenced code 501(c)3 and opined that Leroy Greene would not be operating as a non-profit. |
LGA Master Teacher Definition
Certificated Salary Schedule
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| Dolly McClellan, Executive Assistant to the Superintendent |
| Dr. Walt Hanline, Interim Superintendent |
| The Board is asked to consider/approve Resolution No. 12-15 to submit a request to the State Board of Education to waive leagal requirements to establish Trustee Areas. |
The Board is asked to consider/approve Resolution No. 12-15 to submit a request to the State Board of Education to waive leagal requirements to establish Trustee Areas. - Motion made by B. Teri Burns and a seconded by Bruce Roberts. |
Yes B. Teri Burns.
Yes Lisa Kaplan.
Yes Jules Tran.
Yes Bruce Roberts.
Yes Brian Levingston.
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| Superintendent's Office |
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Kaplan recognized NHS staff and students for the set up and lights this evening. Public Comments: 1) Robynne Rose-Haymer, parent, questioned the definition of a public hearing as she opined that December 14th was the only date that a hearing was held. She expressed concern that the options presented weren?t clear. 2) H.K. Allen, parent, expressed concern with voter suppression. He stated that Natomas is the exception to the rule because we are so diverse. 3) Elena Quintero, parent, stated that the community does not know about trustee areas and voting by or from trustee areas. She also questioned the definition of a public hearing and asked the Board to create transparency on this issue. 4) Christiana Dominguez, parent, questioned if the from district option would protect the District from litigation. Roman Munoz, legal counsel responded to the question regarding the number of public hearings held. He stated that Trustee Areas has been discussed at a number of meetings. Kaplan agreed noting the following dates: 9/14, 9/27, 12/11, 12/14 and 3/14. Regarding clarifying options, Mr. Munoz explained that elected at large by trustee areas would mean that the trustees would need to live in the trustee area. Roberts questioned whether the demographer was able to create a minority/majority district. Pat Tami, RBF Consulting, explained that he looked at demographics, balancing out the five trustee areas, diversity and natural boundaries. Board Comments: Roberts supported Option One. Tran questioned whether there had been enough input received from the community. Burns agreed with H.K. Allen that our District is unique. She was more inclined to hold this over another meeting. Concern was expressed that if the Board didn?t move forward this evening, we would miss the November election. Kaplan explained that the Board was doing their due diligence by creating trustee areas; however, it was important that the public have a voice. Public Comments: Briza Trujillo stated that the Parent Advisory does not represent this community - the public has not been heard. H.K. Allen remarked that the PTA and the parent group at Witter Ranch didn?t know about this. He asked the Board to hold another meeting. Roman Munoz reviewed that this item has been on several board agendas, we have met with the bargaining units, and the parent advisory council. Munoz stated that it was imperative to move forward to meet the deadline. Robynne Rose-Haymer opined that an information item on a board agenda was not considered a public hearing and cautioned the Board. Burns recognized the Natomas Buzz for posting the explanations of the different options. Elena Quintero asked for more time to reach out to the community. Kaplan questioned the timelines. Roman responded that the deadline to the State Board was this Friday for the November election. Burns commented that if we miss the deadline, this would not go forward for two years. Kaplan added that the District would then be subject to litigation for the next two years, even if it were in process. Allison Sims, teacher, opined that there was a difference between holding to legalities and the spirit of the law. She suggested that notification means seeking out parents and suggested using the Connect Ed phone system. Seven parents on the Parent Advisory do not represent Natomas. Roberts noted that voters are from the community, not just from the school district. Roberts supported moving forward in order to protect the District from litigation. Burns suggested taking action to approve and sending to the State Board by the deadline; reaching out to parents; and, if necessary, withdrawing the submittal. Kaplan agreed with Burns to comply with the timeline and withdraw, if necessary. Burns moved approval of Resolution No. 12-15 (Option One) with the caveat that the District will hold one or two more meetings prior to the April Board Meeting. Roberts seconded the motion. Burns suggested reaching out to the community associations, and placing an ad in the Natomas Buzz. |
| Attached are two options for your consideration, as well as a map of the trustee areas. |
Resolution No. 12-15 (0ptIon No. 1)
Resolution No. 12-15 (Option No. 2)
Map of Trustee Areas
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| Douglas Crancer, Chief Financial Officer - Business Services |
| Douglas Crancer, Chief Financial Officer - Business Services |
| Business Services |
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| Douglas Crancer spoke to this item earlier. Kaplan asked staff to closely watch this. Burns questioned what Westlake was doing to notify their budget concerns to their schools' families. Crancer explained that Mr. Capp, during Westlake's board meeting, addressed the Second Interim and the District's concerns. However, by the time the budget was discussed, most of the audience had left. Mr. Capp was planning to ask for a cash waiver, CDE loan, grant, and would pledge receivables to meet cash flow, if necessary. Crancer suggested that the District could decide to send a letter of concern to FCMAT. Dr. Hanline stated that if they don?t solve their budget problem by the next interim, the District will come to the Board to revoke the charter. Kaplan requested an update monthly during the Superintendent?s Report. Burns asked Crancer to convey to Mr. Capp that he notify the Westlake parents; this should not come as a surprise. |
| As briefly discussed in the District?s Second Interim Report, the District has concerns regarding the financial conditions of Westlake Charter Elementary and Middle Charter Schools. After the District completed its review of the 2011-12 First Interim Budgets for each school, Douglas Crancer, CFO met with the Charter School?s Executive Director, Bob Capp, and the Charter School?s Board President, Steve Korvink, to discuss the District?s concerns detailed in the attached First Interim Concern Packet on February 27, 2012. We first discussed the status of the charter revolving loan contained in the Westlake Middle School budget. After discussing the issue, it was determined that once it is available, they intend to apply for the loan from the California Department of Education (CDE). Due to being conservative, I recommended that the School not rely on or budget the loan proceeds, until they received confirmation from CDE that the School has been awarded the loan. Both Mr. Capp and Mr. Korvink agreed to not have the loan in the Second Interim Report. We next discussed the cash shortfall of approximately $175,000 for Westlake Elementary School. Mr. Capp provided a list of frozen funds which equaled the $175,000; however, he stated that approximately $45,000 associated with the list was already expended. In terms of the District?s concern regarding subsequent years, Mr. Capp shared with me that he is exploring the option of increasing class sizes for both schools; however, there has been no formal action to implement such action. Due to the fact that there were significant changes with the State budget (e.g. trigger cuts of .85% rather than 4%), the Westlake Charter School would produce revised prospective financial statements that included the change relating to the trigger cuts, as well as, their own internal finances. Since the Charter School?s Second Interim would be presented on March 1, 2012, a separate budget document was not deemed necessary. The other items of concern (i.e. enrollment projections, reporting deadlines, 2012-13 budget development guidelines etc.) were discussed and satisfactory concluded.
On March 1, 2012, Douglas Crancer, CFO received the attached Second Interim Reports, and attended the Westlake Charter School Board meeting where both reports were placed on the agenda for approval.
The interim report for Westlake Middle School illustrates that the School is projecting negative fund balance at year end of approximately $20,000. In addition, the report shows that the school is projecting to exhaust its cash balance in March 2012, and have a negative cash balance of 89,000. However, during the day of the WLCS Board meeting, Mr. Capp received funds from the School's parent group (WAVE) of approximately $29,000 that consisted of a $17,000 loan and a $12,000 third quarter advancement, which will help the School remain solvent for March. During that evening, Mr. Capp discussed the status of the CDE revolving loan, cash deferral waiver, and the expectation of receiving the federal implementation grant that would help the School?s short-term solvency concern. In addition, Mr. Capp stated that WAVE would be able to assist with a loan of approximately $56,000. In the event that the School is not succesful obtaining such short-term financing, then the School would explore pledging its State Aid receivables that amount to approximately $75,000.
The interim report for Westlake Elementary School has a positive fund balance; however, the school is projected to exhaust its cash balance in April 2012 and have a negative cash balance of $255,000. The School is in the process of applying for a cash deferral waiver, which will help their ending cash balance by approximately $144,000. In the event that Westlake Middle School receives the loan from CDE or the Federal Implementation grant that it has applied for, the School would be able to borrow the funds to remain solvent. Mr. Capp expressed to the Board that the School would need to pledge its State Aid receivables (approximately $750,000) if other financing was not obtainable.
Due to both school?s severe cash shortage, the District will be closely monitoring their fiscal activity and each schools? progression of obtaining short-term financing, the cash deferral waiver, and the federal implementation grant.
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WCMS Second Interim Budget 11-12
WLCS 2011-12 First Interim Concern Packet
WCS Second Interim Budget 11-12 MYBP
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| Anita Schwab, Director - Financial Services |
| Douglas Crancer, Chief Financial Officer |
| Business Services |
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| As shown. |
| Accepted as a written report. |
| This report is an extension of the current budget and payments that the Board approves every month. It shows the General Fund Adopted Budget, any budget adjustments to date, the current operating budget, actual expenses to date, the remaining budget balance, and the percent of the budget used by expense category (or object code).
This report does not break out the budget and expenses between unrestricted and restricted accounts. It only shows the combination of the restricted and unrestricted accounts and should be used as a general expense tracking tool. If you need additional information or more detail on any particular account, please call the Business Services Office at 567-5457.
Please see the attachment.
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Budget to Actual Income and Expense - February 2012
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| Douglas Crancer, Chief Financial Officer - Business Services |
| Douglas Crancer, Chief Financial Officer - Business Services |
| This item is for information and discussion only. |
| Business Services |
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| Accepted as a written report. |
Enrollment Summary - February 2012
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| President Kaplan adjourned the meeting at 11:35 p.m. |
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| Present | B. Teri Burns |
| Present | Lisa Kaplan |
| Present | Jules Tran |
| Present | Bruce Roberts |
| Present | Brian Levingston |
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